Registration Authority:

All applications for registration of firms for supply of materials procured by the Chief Engineers will be processed and dealt by the respective Superintending Engineers as indicated below:-

The Registration Authority shall notify all additions and alterations to the list of Registered suppliers to various systems/ Circles and Officers concerned through monthly statement showing firm registered/removed, firms black listed, banned, suspended etc.

On receipt of applications in the standard form, the applications shall be scrutinized at the office of the Registering Authority and included in the list of the Registered Suppliers/Work Contractors after obtaining the orders of the respective Superintending Engineers in charge of registration as mentioned above.

The Registration shall be done and maintained as follows:-

1. List of registered suppliers (Manufacturers/agents) indicating the stores in which each supplier is registered.
2. List of stores indicating the suppliers (manufacturers/agent) registering for each item.
3. List of registered Contractors for works, in which such Work Contractors is registered.
4. List of works indicating the Work Contractors, registering for each work.

Eligibility for Registration :

All manufacturing firms/agents and Work Contractors who deal with the stores purchased or contract works for Tamil Nadu Electricity Board shall be eligible for registration if otherwise, suitable.

Application Form :

Application forms are to be issued to the firms free of cost. The application form shall be submitted by the applicant firm along with appropriate fees as in the following table in the form of Demand Draft. The fees once paid is not refundable on any account nor transferable.

Submission of Application Form:

Application shall be submitted directly to the respective Superintending Engineers for Registration. The application shall be accompanied by the following documents.

1. Firm’s current Income Tax Clearance Certificate in the case of limited and partnership concern.
2. Proprietor’s Income Tax Clearance Certificate in the case of Proprietorship firms.

In addition, the application shall be accompanied by the following documents.

• (a) Ownership documents in respect of firm’s factory and machinery installed therein (in respect of manufacturers).
• (b) Sales Tax Clearance Certificate.
• (c) Solvency Certificate.

i) Contractors/Suppliers shall furnish solvency certificate from Tahsildar irrespective of the value of Supplies/Contracts.

ii) As an alternative, Contractors/Suppliers shall furnish solvency certificate obtained from the Scheduled/Nationalised/ Foreign banks with branches in India in which they have accounts.

• (d) I.S.I. Certification No. and Validity.
• (e) One copy each of the Annual Report, Balance sheet, Trading Account and Profit and Loss Account for the last one year, duly audited by a Chartered Accountant, should be submitted by the Suppliers/Contractors.

Categories of Registration:

Firms are entitled for registration as

1. (a) Manufacturer.
2. (b) Manufacturer’s agent/supplier.
3. (c) Work Contractor.

Note: Agents/Distribution Stockists of Indigenous manufacturers will not be registered unless they are sole selling agents/distributors and the manufacturers do not handle business directly, as agents or stockists cannot quote better rates and deliveries than the actual manufacturers or their sole selling agents/ distributors. Registration will be given for 5 years at a time.

Registration of sole selling Agents:

For registration as sole selling agent, their manufacturers should also be registered. When therefore, an application is received from a firm for registration, it has to be verified from the list of registered suppliers whether the manufacturers of the stores in question are already registered. If not, applicant firm shall be advised to ask their manufacturers to apply for the registration also and the applicant firm shall also produce an authenticated letter from the manufacturers that they are sole selling agents of the stores in question.

Registration for additional items

There is no prescribed application form for registration of additional items. There is no prescribed application form for registration additional items. Normally after the expiry of six months from their previous Registration, firms can apply by ordinary letter. Note ,sufficient details regarding the facilities possessed by them for the supply of stores are essential for consideration.

Renewal of Registration

Every registration is Renewable after five years for which the registration is normally given at a time unless it is to be reviewed at an early date for any special reasons. On receipt of a request from the firm whose renewal of registration is due, as set of application forms is supplied free which however, has to be submitted by them on completion along with a Demand draft for the amount mentioned in the table under Application Form in the case of initial registration. It is the responsibility of the registered firm to apply for renewal of their registration well in advance of the date of expiry of 5 years in the prescribed form . Firm who fail to do so in time are however, issued a formal notice for submitting their applications for renewal. The names of the firm who do not pay attention to the notice and fail to comply with this requirement are removed from the approved list of suppliers/ Contractors. Registration of firms/Contractors will be done only by the registration authority as mentioned above. The list will be furnished to all system/circle superintending Engineers for their reference and record for inviting tenders at their end